Secretary

 

Assisting and advising the Master on Lodge matters, such as committees.  

Framing and maintaining Lodge By-laws. Issuing the Summons for each meeting of the Lodge, ensuring that all Book of Constitutions rules are complied with in respect of Candidates for Initiation and Joining Members.  

Keeping the minutes of meetings, the minute book and attendance records. Maintaining Lodge Membership records (Rule 146(ii)).  

Completing promptly all returns and other information as may be required by Provincial Grand Lodge and/or UGLE, such as returns for existing members, joining members and Initiates, Installation and Annual Returns, and notification of changes to members such as resignations, deaths etc. Liaising, with the Lodge DC, with other officers in the performance of their respective duties.  

Dealing with all propositions/applications for membership, and ensuring that they are handled in conformity with the Book of Constitutions.